Swale Heating delivers cost savings through smart integration with PartsArena Pro

Swale Heating keeps over 100,000 houses safe and warm across London, the South-East and the Midlands. Over 45 years old, with 280 heating engineers, the company has been using a stand-alone version of PartsArena Pro since 2007.

“It’s essential to our daily operation, playing a huge part in us delivering great service to all our customers,” said Steve Parish, CIO of Swale Heating.

But Swale Heating was ready for a game-changer. Aware how costly and inefficient it was to order wrong parts and return to site excessively, the company wanted to take a smart step forward and integrate its field service technology. Customer service levels, in addition to costs were at stake.The move was important on many levels.

Game-changing integration

A revolutionary, fully integrated version of PartsArena Pro from field service management system provider, Aeromark was the next move for Swale Heating.

“The Plumb and Parts Center eBusiness team together with Infomill’s PartsArena Pro experts and Aeromark have worked together to implement an efficient system that will help move our business forward significantly in a demanding market. Not only this, we can also tailor our service to the most convenient time for our customers, with limited impact on the business,” said Steve.

PartsArena Pro is the leading source of approved boiler manuals and parts data for the UK heating industry. It is used by more than 50,000 service and breakdown engineers, offering significant time efficiencies and cost savings due to swift and accurate diagnosis of the parts required to fix the problem.

The power of integrating PartsArena into a logistical service management and parts ordering process is tremendous. From first visit to final fix, everything is seamless. Errors are eliminated. Duplication is avoided. Cost and time are saved, whilst the customer experience is unsurpassed.

Here’s how it works

When Swale Heating receives a job order, Smarter Parts, Aeromark’s integrated parts system goes to work immediately, identifying the Asset and Serial Number whilst matching common faults with previously ordered parts for the same model. Using the Aeromark scheduling system the job is allocated to the best engineer which instantly sends all the necessary information to their mobile device.

Once the engineer is on site, the Aeromark app seamlessly integrates with PartsArena Pro, providing instant access to the relevant technical information needed at the point of service. The engineer can view interactive exploded diagrams, service and installation manuals in addition to parts lists; all of which allow easy identification of the parts required to complete the job. The correct part can then be selected by simply clicking on the link or diagram hotspot.

PartsArena Pro then promptly passes this information back to the Aeromark system.It then checks stock levels at all Plumb and Parts Center branches,plusthe location of customer vans in the vicinity in real time. Having carried out an automated approval process, the system orders the part, either for immediate collection or delivery, depending on the forecast travel time.

Roger Marks, MD of Aeromark sees the huge potential for this fully integrated system with PartsArena Pro: “The integration enables Aeromark to provide a more powerful solution for some of the biggest challenges in field service operations – getting the right parts, to the right place, in the optimum time. We are even able to forecast delivery times for the more obscure non-stock items and optimise dynamically whether the engineer should collect or order for delivery, based on daily workload and travel times”.

More and more heating companies are looking at how they can integrate PartsArena Pro into their system. And many field service management software providers are now working in partnership with PartsArena, appreciating the importance of the tool for heating engineers out in the field.

To learn more about how you can integrate PartsArena Pro into your daily software, please get in touch.


The Automobile Association (The AA) increases productivity by 15% with Solarvista and PartsArena Pro integration

One of the UK’s most trusted brands and the undisputed leader in Roadside Assistance, The Automobile Association (The AA) also provides cover for home and heating emergencies and maintenance as part of the AA Insurance Services. Both parts of the business had been operating on a single platform. But it was clear that Home Services required a separate operational system to drive the growth of the business and deliver the efficiencies it constantly sought in addition to increased customer satisfaction.

After a complex Request for Proposal process, Solarvista was chosen as the supplier best positioned to provide The AA with the service, system and support necessary. Solarvista was also poised to fully integrate its field service system with PartsArena Pro, which would prove to be of great benefit to the Home Services’ heating and plumbing engineers out in the field.

The AA Home Services operation wanted a field service management solution that would:

  • Drive and measure field engineer efficiency
  • Provide high levels of customer service
  • Ensure end-to-end job management
  • Provide a flexible system that could develop and grow with the business
  • Proven results show the benefits of integration

Whilst delivering quantifiable results from the field workforce of heating and plumbing engineers was just one objective of the software installation, this is where PartsArena Pro and Solarvista deliver the greatest value.It has so far contributed to some notable performance improvements since first launch in September 2016:

  • Overall productivity improvement of 15% (this is continually rising)
  • 17% improvement in ‘First Time Fix’ rates
  • PartsArena Pro specifically improving ‘Second Time Fix’ rates
  • 8% reduction in time on site
  • Tasks per shift improvement of 15%
  • Reduction in calls made to the contact centre by 20%
  • Mobile field service knowledge

SolarvistaPartsArena Pro is now supplying critical knowledge to The AA’s Home Service engineers, via offline mobile devices. They can access the latest interactive data and information from manufacturers and suppliers such as exploded diagrams, parts codes and manufacturer technical manuals whilst out in the field, facilitating a speedy and accurate parts search coupled with the ability to add parts lists to jobs for automated ordering.  This helps to reduce engineer and back office effort and has markedly improved the ‘Second Time Fix’ rate.

Ash Cripps, Home Services Business Systems Manager, The AA plc said: “In the age of self-service and automation, delivering fully integrated systems to the benefit of our members, employees and business alike was a critical requirement within our transformation project. The integration between Solarvista and PartsArena Pro that we have developed supports our engineers in resolving our members’ home emergencies as effectively and quickly as possible; and more of them per day, whilst also delivering a world-class experience to our members.

The project has delivered significant improvements to both ‘First and Second Time Fix’ rates, significant improvement to our engineers’ productivity, whilst also enabling our engineers to very quickly and accurately order parts and book their own return visits face-to-face with members via their mobile devices.  Additionally, their own core van stock of parts auto-replenishes without anyone having to place orders”.

Paul Allen is an engineer for The AA. Awarded AA Engineer of the Year, he has this to say about PartsArena Pro:

“Using PartsArena Pro has become part of my routine when servicing or repairing appliances to either get part numbers, fault finding charts or specific servicing routines that certain manufacturers ask for.

The time and money saved by not having to phone manufacturers or merchants for parts numbers or technical information is just one of the benefits of this software. The installation manuals and detailed diagrams make doing the job so much easier, which reduces the time spent on each job, helping you to get more visits completed in your working day.

And you also have the confidence that the part you have ordered will be the correct one as you can see it clearly in the diagrams. Most parts also have a photo in the information to help you identify them accurately. It is great to not have to pick up the phone to order parts or arrange any return visits.”

The provision of PartsArena Pro data and functionality is very much an ongoing process.Improvements and enhancements are introduced at frequent intervals and data updated on a daily, almost real-time basis. This utilises the bespoke Infomill CMS, built in-house. Infomill will continue to work closely with Solarvista to ensure that The AA is receiving the optimum level of service where PartsArena Pro is concerned.